The award buys the system. It doesn't buy anyone to run it.
Most small hospitals and clinics got new systems and nobody to connect them, keep them working, or pull the reports the state and insurers ask for. So that is what we do. Four things, named plainly, each one a line you can put in a grant budget.
Connect the systems
Your patient record, lab, admissions and the state data network, talking to each other. Nothing you type twice. Works with TruBridge, MEDITECH, athena, eClinicalWorks and the clinic systems you already run.
Get the reports out
Every report you owe the state, Medicaid and insurers, pulled from the chart instead of copied by hand, and filed on time. All nine quality measures, not four.
Train the staff who rotate in
Short guides, one trained champion per site, and a session for every new hire within 30 days. Trained by us, not by whoever was on shift.
Keep it running
We watch the connections, answer the phone, and send someone on site when something big happens. Help that lasts after the install.
Review first. Then setup. Then we stay.
Every engagement runs the same seven steps in the same order, whether you are a one-doctor clinic or a 25-bed hospital. The first four are a two-week review: you see your own systems, reports and hours in writing before you spend a dollar on setup. Setup is billed to the grant in milestones. The monthly service keeps it working. The close-out shows the state what the money did.
Book A Free Discovery Call- 01 · The review
Listen
One day on site with your administrator, your quality nurse and whoever covers IT.
- 02
Inventory
Within 48 hours: every system you have, every report you owe, and the hours each one takes. You check it.
- 03
Map
One page. Every system, every connection, every fax and every re-typed field, so the gaps are visible.
- 04
Plan
A 90-day plan: three to five moves, each with the deadline it protects, the hours it frees and the grant line that pays for it.
- 05 · Setup and after
Set up
Connections live, reports built from the chart, staff trained, compliance pack written. 60 to 90 days, billed to the grant in milestones.
- 06
Run
Connections stay up. Reports go out on time every month. New staff get trained. We come on site when something big happens.
- 07
Close out
What we set out to do, what we did, the before-and-after, and what is left. One page in the state's language. Included, never billed.
Your sign-off. Nothing goes into a live system or out to the state without it.
Your data stays yours. Full export and no training on patient data, written into every contract.
A Mississippi company, on site statewide.
SuiteMate is a Mississippi company led by its founder, Ayanna Humes, who is on site for every engagement.
Ayanna spent more than ten years building and running software that large enterprise companies depend on every day, and getting the people who use it to adopt it. She holds a bachelor’s degree in computer science from Emory University. When a connection breaks, she fixes it herself rather than opening a ticket with your vendor.
Her family is rooted on the Mississippi Gulf Coast, where her mother-in-law has run an independent clinic for more than a decade. That clinic is SuiteMate’s first pilot, and we say so in every proposal.
Behind her is a small bench we bring in where a project needs it: an interface engineer for the connections, a clinical informaticist for training and bedside tools, a security and compliance lead, a grant advisor, and a health care attorney for the contracts. You get one lead on site, one number to call, and the right specialist on the line.
What we don't do
- We don't replace your record system. We connect the one you have.
- We don't sell software or take vendor commissions. Every buyer gets the same price.
- We don't train anything on your patients' data, and you can take all of your data with you.
- We don't claim a result we haven't measured. The review counts your hours before you spend anything.
Twenty minutes. Bring the award letter.
Tell us what your award covers and what is due next. We reply within 24 hours. If you received first-round funding, your year-one money has to be spent by 31 July 2027. The sooner we start the review, the more of it we can put to work.
Still applying in the round that closes 23 November? Call anyway. The review tells you what to ask for.
- opps@suitemate.com
- 228-364-5655
- 296 Beauvoir Rd
Suite 100 - 1078
Biloxi, MS 39531